Notes+8.19.09

** PRESENT: ** Jenny Pisculli, Chair; Kat Brandt; Nancy Weingarten; Chris Lutrzykowski, Andy Rice; Katje Musgrave, Tom Leeson, Andrea Abrell (resident scheduled for evaluation), Jenifer Van Deusen (notes).  1. ** Welcome/ Outcomes/ Overview ** : Jenny welcomed the members and reviewed the outcomes for the meeting, which were:    Be able to describe a basic protocol for resident evaluation;    Determine preliminary review format;   Agree on preliminary proposed schedule; and   Be energized by the process and the work.  2. ** Check In/ Norms/ Team Roles ** : A bat in her kitchen required Kat’s immediate attention prior to the meeting. Norms were assumed to be in place. // Jenny will work on the SOAP note to incorporate the promo criteria, AND GET THE DRAFT TO CHRIS SO HE CAN USE IT TO PREPARE. //  // Jenny, Nancy & Jenifer will see if it would be possible to change the Committee’s schedule because of members’ Mondays off. //  7. ** Next Steps/ Next Meeting August 31st ** : We will  a.  Review how the evaluation of the resident is closed to ensure that all understand the goals, strategies and types of feedback  b.  Decide what our strategy will be for a 1st year in trouble.
 * MDFMR Advancement Committee **
 * August 19, 2009 **
 *  3.  ****  Revisit Notes from 8.3.09 -> Tasks Done?  **
 *  a.  ** ** Update on New Innovations ** : Kat & Jenifer now have admin access to New Innovations and are learning what is possible. They discovered that an input/ set up error (altho Jenifer advised differently) caused the glitch in all evals. To fix each one must be edited separately, so that is on // Jenifer’s long term to do list // .  Also, Kat & Jenifer are working on creating reports that will give us the data we seek.
 *  b.  ** ** Update on process re data gathering: ** This is a complicated process that will take some time to work smoothly. // Jenifer will create a flow chart that shows what needs to happen/ what we need to get, when and from whom. //
 *  4.  ****  Resident Review/ Test Drive Draft Protocol  **
 * <span style="font-size: 11pt; background: yellow; color: black; mso-fareast-font-family: 'Bookman Old Style'; mso-bidi-font-family: 'Bookman Old Style'; mso-highlight: yellow; msofareastfontfamily: 'Bookman Old Style'; msobidifontfamily: 'Bookman Old Style'; msolist: Ignore; msohighlight: yellow;"> a.  ** ** Kat Brandt w/ Andrea Abrell ** : Kat, as her advisor, presented Andrea to the group. Since they had not had time to meet previously, Kat had Andrea share her Individualized Education Plan. This constituted the subjective intro to the evaluation. Then Kat walked through the objective segments of the SOAP note, noting specifically that Andrea’s excellent ability to self-reflect and –assess serve her well as a learner and resident. // Kat will post details of this on our wiki at Wikispaces.org so all can contribute to the editing. Members who have not yet logged on there may ask Jenifer for help with access. //
 * <span style="font-size: 11pt; color: black; mso-fareast-font-family: 'Bookman Old Style'; mso-bidi-font-family: 'Bookman Old Style'; msofareastfontfamily: 'Bookman Old Style'; msobidifontfamily: 'Bookman Old Style'; msolist: Ignore;"> b.  ** ** Debrief Protocol ** : The group celebrated this first complete run through of our process, although clearly it is still majorly a work in process, and reiterated its complexity. Andrea shared that the process was very helpful and interesting to her and foresaw that residents would not experience problems with it. Members loved having the resident present yet found the two site reality awkward. Recommendations were made regarding the steps needed to get the information needed before the evaluation. // These will be reflected in the flow chart Jenifer creates. // Also, it was noted that it will be important to focus the resident on //__designing goals that the residency can help support__//, instead of those that are external to the residency, and incorporate those goals into a longitudinal plan that can be implemented over the next six months/ rotations.
 * //<span style="font-size: 11pt; color: black; mso-fareast-font-family: 'Bookman Old Style'; mso-bidi-font-family: 'Bookman Old Style'; msofareastfontfamily: 'Bookman Old Style'; msobidifontfamily: 'Bookman Old Style'; msolist: Ignore;"> 5.  //** ** Draft Schedule Review ** : For the next rotation // Chris will present Mark McAllister and Jenny will present Jon Karnes. Jenifer will ask to have them re-scheduled so Mark goes first so Chris can precept, and will ask schedulers to book meetings with these residents and their advisors prior so they can prepare. //
 * <span style="font-size: 11pt; color: black; mso-fareast-font-family: 'Bookman Old Style'; mso-bidi-font-family: 'Bookman Old Style'; msofareastfontfamily: 'Bookman Old Style'; msobidifontfamily: 'Bookman Old Style'; msolist: Ignore;"> 6.  ** ** Check Out/ Outcomes Check/ Norms Check:  **  We did not review our content or process.